Project Structure
Project Management Arrangements
The GOB, through the Irrigation Department, is the executing agency of the project and the Agriculture and Cooperatives Department (ACD) is the implementing agency, with active support from relevant departments (Forestry and Wild Life, and Livestock and Dairy).
Roles & Responsibilities
| Project Implementation Organizations | Management Roles and Responsibilities |
| Irrigation Department – Executing Agency | recruit project management office (PMO) staff for the project;provide timely provision of agreed counterpart funds for the project;conduct timely financial audit as per agreed timeframe and taking recommended actions;comply with loan covenants (social, environmental, financial, economic, and others);ensure the project sustainability after the implementation and reporting to Asian Development Bank (ADB) on the development impacts; andcoordinate with Department for Agriculture and Cooperatives (ACD), Department for Forest and Wild Life, and Department for Livestock and Dairy Development. |
| Project Management Office – project specific management body | implementation of irrigation infrastructure construction and improvement, watershed rehabilitation and protection, and institutional capacity strengthening sub-components;administer staff provided to PMO by the Departments of Forest and Wild Life, and Livestock, and Dairy Development; recruit consultants;review detailed design and bidding documents;procure works and goods, and award contracts in a timely manner;ensure that final/implementation-ready land acquisition and resettlement plans (LARPs) are approved and disclosed prior to award of civil works contracts and that civil works commence only after completion of LARP implementation has been verified by an external monitor; follow the implementation requirements of the land acquisition and resettlement framework, including appropriate resettlement screening, assessment, and resettlement management planning for non-core subprojects;follow the implementation requirements of the environment assessment and report framework, including appropriate environmental screening, assessment and environmental management planning for non-core subprojects;comply with the project’s public disclosure, safeguards monitoring, and grievance redress mechanism requirements;monitor and evaluate project activities and outputs;review consultant’s reports, provide timely supervisions, and take timely decisions and actions on the project implementation; maintain advance account properly;ensure public disclosure of project outputs;ensure quality assurance of works and services of consultants and counterpart staff;establish strong financial management system including internal audit arrangement and submit withdrawal applications in a timely manner; implementation and reporting of gender action plan (GAP);prepare periodic progress reports and submit them to ADB; andprepare project completion report and submit it to ADB. |
| Project Implementation Office (PIO) in Agriculture and Cooperatives Department – project specific implementing agency | implementation of command area development, farmers managed small schemes, khuskaba (rainwater harvesting) farming and high value agriculture sub-components inclusive of GAP targets;provide information and reports on above sub-components to PMO for overall project management; procure works and goods, and award contracts in a timely manner;monitor and evaluate project activities and outputs inclusive of GAP targets;review consultant’s reports, provide timely supervisions, and take timely decisions and actions on the project implementation in consultation with PMO; maintain advance account properly;provide information to PMO for public disclosure;establish strong financial management system including internal audit arrangement and submit withdrawal applications in a timely manner; andprepare periodic progress reports inclusive of progress on GAP targets and submit to PMO. |
| Project Steering Committee | guide and direct overall project implementationensure timely review of the project implementation once a year; andcoordinate with the World Bank and ADB for timely sharing of common issues, risks and/or good practices on their financed projects in the province. |
| Project Working Committee | ensure better intradepartmental coordination and provide overall guidance on operational issues;conduct quarterly (or more frequently if needed) project review; andadvise Project Steering Committee. |
| ADB | assist the executing agency, PMO, and PIO in providing timely guidance for smooth implementation of the project in accordance with the agreements made;process and approve withdrawal applications submitted by the PMO and the PIO;review all the documents that require ADB approval;conduct periodic loan review missions, midterm review, and project completion mission;monitor compliance with loan covenants, social, gender and environmental safeguards, technical and financial requirements;ensure compliance with financial audit recommendations;process withdrawal applications on time and release eligible funds;regularly update the project performance review reports with assistance from the PMO; and regularly post on ADB website the updated project information documents for public disclosures including safeguards documents as per the disclosure requirements of the ADB’s Safeguards Policy Statement, 2009. |